CLAYTON — Council authorized Thursday increasing the price of a purchase order to curb and sidewalk assessments to accommodate the cost of extra work residents elected to have performed.
Residents opted to have more curb replaced than the city had measured and three catch basins that were buried beneath layers of asphalt the city was unaware of had to be replaced increasing the cost to $12,787 in excess of the original purchase order.
“When we discussed this before if someone wanted to have half of their driveway replaced we are not paying for that are we?” asked Mayor Joyce Deitering. Director of Finance Kevin Schweitzer said the increase only applied to curb or gutter work.
“Any additional work would need to contracted with someone else,” Schweitzer stated.
“The double change order was right at $12,000 but there were some items like Schedule Forty underneath driveways,” said Randy Sanders, director of public safety. “When we originally looked at the Savina project there were a lot of things that were unknown. Some of the asphalt driveways actually melted our drain tiles we put in, so we had to get Schedule Forty pipe. There were three catch basins buried underneath the asphalt that nobody even knew was there and had to be replaced.”
Sanders said the city ran into a couple of unknown factors like a resident of Mintwood who entered into an agreement with the contractor to replace all of the curb along his property as well as his driveway approach.
“He wanted it all done at the same time so that it would all look the same, which we accommodated him for,” Sanders said.
“I get that when we have these big projects that overages are going to happen, but does the company get the OK from us before they actually do the work?” asked Councilman Mike Stevens. Sanders said that all change orders must be approved first.
In other business, council approved the acceptance of a transfer of about 4.5 acres of land at 200 Woolery Lane from the Board of County Commissioners to the city of Clayton.
“This is something that we started early this year when we approached the county to request permission to put a new salt barn on the property that we have been leasing from the county for almost 40 years,” said City Manager Rick Rose. “At that point the county stated that our lease was going to be up this year and that they didn’t have a problem with us putting up the new building, but instead of just renewing the lease they were interested in donating the property to the city. The only requirement was that we needed to have it surveyed in order to carve out the property.”
The parcel the city ended up requesting was different than what was offered because the parcel was not quite square. The new parcel will include Fire Station 83, the salt barn and the areas back behind it.
“It was very gracious of Montgomery County to donate that land to us,” Rose added.